The Faculty Advisor:

• Is a member of DBIA
• Serves for two academic years
• Provides student chapter mailing address, phone, E-mail, etc.
• Provides or arranges for physical space for storage of chapter materials
• Monitors student financial activities, accuracy of external communication
• Offers guidance in soliciting corporate sponsorship
• Offers guidance in organizing, promoting, executing student chapter events
• Offers guidance regarding responsibilities between student chapter and WPI
• Is eligible for complimentary travel and tuition to DBIA Annual Conference when chapter obtains corporate sponsorship
• Is primary liaison between student chapter and DBIA National Office

The Faculty Co-Advisor:

• Is a member of DBIA
• Serves for two academic years
• Performs the duties of the Faculty Advisor in the absence or incapacity of the Faculty Advisor

The Chapter President:

• Serves for one academic year
• Is responsible for obtaining accurate financial and student membership information from Chapter Secretary and Chapter Treasurer (to forward to DBIA National Office)
• Is eligible for complimentary travel and tuition to DBIA Annual Conference when chapter obtains corporate sponsorship
• Is responsible for selecting an additional student delegate to attend the DBIA Annual Conference pending corporate sponsorship
• Engages in recruiting corporate sponsorship
• Plans, promotes, executes student chapter programs and activities
• Plans, promotes, executes student chapter elections
• Is primary liaison between student chapter members, faculty advisor and DBIA National Office

C.Role of the Chapter Secretary

The chapter Secretary:

• Serves for one academic year
• Is responsible for gathering and maintaining complete student membership application information, creating and electronic roster containing all student members’ addresses, etc., and forwarding it to the Chapter President and Faculty Advisor in a timely fashion
• Coordinates with Chapter Treasurer on roster as dues are collected
• Assists Chapter President in creating and disseminating communication of chapter activities and events
• Prepares chapter meeting minutes
• Maintains files of internal and external chapter communications

The Chapter Treasurer:

• Serves for one academic year
• Is responsible, with Faculty Advisor and Chapter President oversight, for collecting, maintaining records, and disbursing chapter funds collected from dues, events, or corporate sponsors
• Maintains chapter checking, savings accounts
• Prepares proposed and executed academic year budget

The Vice President of Students Activities:

• Serves for one academic year
• Schedules, advertises and coordinates student chapter activities
• Ensures that all chapter programs and activities are consistent with DBIA policies, goals and objectives

Meetings of the DBIA-WPI shall be open to all members of the Chapter. Postings for upcoming meetings must be conspicuously posted for a period of one week prior to the meeting.

A.General Meetings

General meetings shall be held once monthly on the second Wednesday of the month. The general business, voting, and correspondence of the Chapter shall take place at these meetings.

Special meetings of the Chapter may be called to consider a special item or items of business by the Chapter Officers or by a petition of any three Chapter members.

A quorum exists if the Chapter Officers and 2/3 of the Chapter members are present at a General or Special Meeting. If no quorum exists, no voting can occur. A vote is binding on the DBIA-WPI if a quorum exists and the motion is passed as specified below.

The term of office for all Chapter Officers positions is one year. No person may hold two Chapter Officer positions simultaneously; no person may hold a single Chapter Officer position for longer than two years.

Nominations for Chapter Officers positions shall be held during the General Meeting of January, with the results of these nominations being reported at the General Meeting of February. Elections for Chapter Officers positions will be held at the General Meeting of February. The March General Meeting shall be a joint meeting of the retiring Council and the Council-elect.

In case where an Executive Committee position is filled during the February election or a position is vacated, open nominations shall be held to fill these positions. A formal nomination announcement shall be made at one General Meeting with the election held at the following General Meeting.

The fiscal year for the DBIA-WPI operating budget shall be from May 1 of the current year, to April 30 of the following year. The operating budget for the coming year shall be proposed at the March meeting with voting occurring at the General Meeting of April, pending necessary changes after proposal. The operating budget is passed by a majority vote of the eligible voters.

Any votes concerning the DBIA-WPI's political policy or other issues shall be passed by a majority vote of the eligible voters. The Chapter Officers shall decide if a vote on such a matter is necessary.

An individual in any Chapter Officers position may be impeached at a General Meeting by any members of the Chapter Officers or by petition of a majority of the Chapter members. That individual may then be removed from office at the following General Meeting by a 3/4 vote of the eligible voters.

Amendments may originate by the Chapter Officers or through petition in writing by at least 3 members of the chapter.

Records and documents of the DBIA-WPI shall be open to inspection by nay member of the Chapter subject to Institute policy.

A minimum of twelve (12) students is required to form a student chapter. Dues shall be arranged according to the DBIA rules, payable to the Chapter, c/o the Student Chapter Treasurer.

These fees will be used to support the organizational overhead and activities of the DBIA-WPI, which serve its purpose as stated in the Constitution.

Signed:

Chapter President: __________________________________ Date: ______________________

Faculty Advisor: ____________________________________ Date: ______________________

DBIA Director,

Educational Programs: _______________________________ Date: _____________________